One Stop Website Upgrade Project

The One Stop website is currently on Drupal 7 using what’s called the “domain access module”. The module allows all 5 system campuses to share the same instance of the Drupal Content Management System (CMS).

As we move to Drupal 9, we will no longer use the domain access module to maintain all campus sites in a single instance of the CMS. Instead, each campus will have their own instance of the website built on Drupal 9. Drupal 9 easily integrates with the University’s Folwell design system, which champions accessibility for users and is easy for content creators to use and maintain.

As we transition to Drupal 9, some of the structure and content may need to change out of necessity due to technical and functional differences between Drupal 7 and 9. We will review and update the content strategy, site menu structure, and content types to meet technical and user needs.

• Create a One Stop website on Drupal 9 for each of the 5 campuses while maintaining a similar look, feel, structure, and content whenever possible, and always using approved University of Minnesota branding.
• Meet accessibility standards both in technical requirements and readability.
• Update the website governance model and editorial workflow, including roles and responsibilities, and establish a continuous improvement plan.
• Update the site’s content strategy and style guide based on user experience research.
• Review and update the site’s menu structure and content types using the Folwell Design System.
• Ensure each system campus is enabled to maintain its own site through training, maintenance plans, and a collaborative governance model.
• Retain and improve the features and functionality of data feeds, custom integrations, and custom views currently used (i.e. dates and deadlines, fees, forms).
• Work with subject matter experts on all 5 campuses to review existing content, identify areas for content consolidation and simplification, remove content that does not apply to primary or secondary audiences, and ensure that all content aligns with the updated content strategy.

The Drupal 9 implementation project is scheduled between May 2021 and August 2022. Milestones of the project include research and planning, implementation and testing, launch, and closure. The project will include user experience research; requirements gathering; content design, development, and testing; and implementation of a continuous improvement plan.

• The project steering committee is composed of one designee from each system campus.
• Committee members will serve as the liaison for their internal campus community for any requests, concerns, or inquiries.
• Committee meetings should be attended only by members of the committee or their backup approver for when primary members are unavailable and/or out of the office.
•  Each committee member or their designated backup will represent their campus on any voting decisions. One voting member per campus ensures equity in decision making.

If you would like to provide feedback on the project, please contact your campus' project steering committee member.